Even if you’ve moved house several times in your life, it’s likely that you’re unprepared for a big commercial move.
That’s where hiring commercial movers in Orlando can make a significant difference.
Moving your company into a new office or storefront involves packing and hauling expensive equipment, shutting down work for a day or two, and settling into a new location and workflow. Organizing all of that is a lot more complicated than moving into a new house or apartment!
Hiring experienced commercial movers can take a massive project down to a more manageable size so you can get your business back on track as soon as possible.
Understanding the Types of Commercial Moves
Relocating a business involves unique challenges, and no two moves are exactly alike. The type of move you’re planning will significantly influence your strategy and requirements. Here’s an overview of the main types of commercial relocations to help you identify the right approach for your business:
Office Moves
Whether you’re transitioning a small team or an entire office floor, office moves require careful organization to minimize disruption. This often includes transporting workstations, office supplies, and technology while ensuring your employees can resume their tasks quickly.
Retail Relocations
Retail businesses often have to deal with fragile displays, high-value inventory, and specialized shelving or fixtures. A seamless retail move protects your goods and ensures a fast reopening at your new storefront.
Industrial Facility Relocations
These moves are among the most complex, involving oversized machinery, tools, and equipment. Safe handling and transport of heavy and potentially hazardous items are critical for an efficient relocation.
Healthcare Facility Moves
Hospitals, clinics, and medical offices rely on advanced equipment that must be moved with precision and care. Medical relocations often involve coordinating specialized equipment handling and maintaining compliance with industry regulations.
Technology and Data Center Moves
Relocating servers, data systems, and IT hardware demands precision to maintain system integrity and avoid downtime. This type of move requires professional expertise to safeguard sensitive equipment and protect your data.
Scientific Laboratory Moves
Moving a lab involves delicate instruments, glassware, and sometimes temperature-sensitive chemicals. These items often require customized packing and controlled environments during transit to ensure their integrity.
Corporate Relocations
When an entire company relocates, the process often combines several of the above move types. A well-coordinated corporate move ensures that all departments and assets transition smoothly, keeping business operations on track.
Benefits of Using Commercial Movers
Office moving presents a unique set of challenges, so it’s worth it to enlist the help of a professional commercial moving company to make the whole job easier.
1. Easier On Your Employees
If you’re not used to it, moving is rough on your body and your stress levels. When you ask your employees to all pitch in and execute a company move, you’re leaving the door open for workers comp claims from moving heavy office furniture.
Commercial movers, on the other hand, know how to move and have the equipment to do so safely. Let them worry about getting the Xerox machine down the stairs (instead of your accounting team).
2. Fewer Damages
Your employees likely don’t know how to pack up and move office equipment so that everything makes it in one piece. But commercial movers do.
Think about the logistics of getting your indispensable (and expensive) machines out the door, on the truck, and into the new office. Your computers, printers, copy machines, and other heavy equipment is much safer in the hands of a professional moving and storage company trained to handle delicate office equipment.
3. They’re Insured
“I have a small office and only a few employees. You really want me to hire commercial movers?”
Even if you only have a few things to move and even if your amazing employees are ready and willing to do the heavy lifting, what happens if they accidentally slip on a banana peel and drop a $400 computer monitor?
Expert commercial movers offer multiple different types of insurance, so you’ll be protected in the event of loss or damage. Of course, for complete protection, it’s always best to purchase a separate moving insurance policy on your own. Trust us, it’s worth it for the peace of mind.
4. They’re Faster
Let’s face it: moving interrupts your company business, and if you’re not doing business, you’re not making money.
Get your move done quicker and reduce downtime by hiring high quality movers to do the heavy lifting. They do this day-in and day-out, so carrying that L-shaped desk into the elevator is just another day’s work for them.
5. More Organized
As good as you are at being the boss at your business, you probably don’t know much about moving (or else you would be in the moving business). Having a single “boss” in charge of your company move makes the whole event go more smoothly.
Moving companies have experience with residential and business moves; they are trained to handle everything from planning to execution, ensuring the process is seamless.
In addition, many office movers offer a full suite of moving services—packing/unpacking, furniture assembly, storage, and more—to make the entire process stress-free.
Office Relocation Tips
Once you’ve made the decision to move your business and started scouting out locations, that’s when things get exciting! But don’t let yourself get carried away.
It’s important to approach your move fully prepared, so you can take a step back when you’re in the new office and think, “Wow, that wasn’t so bad!”
These office moving tips will help your business relocation go easily from start to finish.
Gather Moving Quotes Early
Before making your decision, it’s important to get several commercial moving company quotes to ensure you’re utilizing the best company for your move.
Depending on where your business is located, this can take time. It’s not uncommon for commercial movers to be fully booked, so reaching out early gives you plenty of time to make a decision as well as more availability.
Follow a Checklist
Moving your company into a new office is a lot more complicated than it might initially seem. Make sure you don’t forget any important steps by following a checklist for moving a business.
As you’re in the planning stage, write down all those minor tasks that you think may fall through the cracks later on, everything backing up your data to ordering business cards with the new address. Getting everything done is as easy as checking items off one at a time.
Delegate
If you have a lot of employees, coordinating them all through one move can be a herculean task.
You can simplify matters somewhat by appointing a moving liaison or committee to be in charge of employee communication, identifying solutions to potential problems in the new space, and any other moving-related issues that may pop up.
Enlist Your Employees
Even with commercial moving services, it’s a good idea to have your employees pack up their own personal items. Many employees might feel better knowing that their potted plants, picture frames, and pen collections are safe, sound, and in their control.
Update Address
A new business location is a fresh start for you, and several other things will need upgrading now, too. Order new company letterhead, business cards, and anything else listing your info to make sure it has the new address on it.
You’ll also want to update your digital presence as well. Update your NAP (Name, Address, Phone number) info on Google and any online directories that list your business name. You want to make sure that customers and other visitors aren’t confused.
Finally, make a social media post letting all your fans know where they can find you.
Clean Up
Whether you’re upgrading or downsizing, you probably have furniture now that won’t be welcome in the new place.
Use the move as an excuse to get rid of old furniture and equipment that’s broken, outdated, or just isn’t your style. You can also take advantage of storage solutions to keep extra furniture or equipment safe during the transition.
While you’re at it, this might also be the perfect time to start going paperless. Scan and shred old documents, sell the filing cabinets, and enjoy the extra space. Setting up your new office for the best possible workflow will improve productivity and morale.
Conclusion
Moving your business into a new location doesn’t have to fall completely on your shoulders. By hiring commercial movers in Orlando offering comprehensive relocation services, you can take the (literal) burden of moving off your shoulders and let the experts handle it.
Your employees, equipment, and business will be much happier.
And of course, if you’re in the market for a commercial moving company, check out our office moving checklist and call Cento Family Moving & Storage for a free estimate. We’d love to have a hand in helping your business grow!
